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Lloyd House Roompick Rules
passed May 6, 1993
amended April 6, 1994
amended May 4, 1994
updated May 2, 1997
amended January 20, 1998
amended January 5, 2005
amended May 21, 2006
1. Definitions
  1. Single - A two-person room which is occupied by only one person.
  2. Declared Single - single, as above, as the result of a previous roompick. Freshmen may not hold declared singles.
  3. N-Person room - a room designed for exactly N people.
  4. N-person Off Campus House - an off campus affiliated building with one street address that accomodates N people. This designation will apply only during End-of-Year Roompicks. During middle-of-year roompicks, such a house will be awarded as N-person rooms according to the Housing Office designations. In no case shall the designation of N-person house apply for N greater than 4.
  5. Class designation - (FR, SO, JR, SR, SS) as defined below:
    1. When a student (frosh, transfer or otherwise) becomes a full member, they must obtain a class designation; incoming freshmen will be assigned "frosh" designation, while transfers and returning students must declare their class designation with the Secretary. This class designation will be used in all RoomPicks.
    2. Each member's class designation will increment [ FR SO JR SR SS ] automatically and only after the end-of-year RoomPick.
    3. Members shall not enter the end-of-year RoomPick with the same class designation more than once, with the exception of extenuating cases of returning members.
  6. Settler - A person who shall inhabit a room or house in the upcoming academic Institute Housing period.
  7. Squatter - A student who most recently inhabited a room or house.
2. Roompick Order
  1. The President of Lloyd House shall have the highest overall roompick.
  2. SR pick higher than JR who pick higher than SO who pick higher than FR who pick higher than SS.
  3. Officers pick at the top of their respective classes in the following order: Secretary, Superintendent, Social Director, Treasurer, Athletic Manager, BOC Rep, Social Team/Athletic Team.
  4. Card Pick is used to resolve all ties, the sequence of cards will be announced by the Secretary prior to the drawing of cards.
  5. UCC and Excomm Privileges and Restrictions
    1. UCC's must live in their respective alleys and the President, Secretary, and Superintendent must live on campus or move on-campus (or into their alley) at their first opportunity if elected while living off-campus. If any of the above move off-campus during the course of their term, they must relinquish their office at that time. Excomm must take appropriate action to fill that vacancy.
    2. Treasurer, Social Director, and Ath Manager retain their roompick ranks and are encouraged to move on-campus if elected while living off-campus but may choose to not exercise this right. However, Excomm, by a simple majority vote, may require any of the above to move on-campus at the first opportunity or relinquish their office at that time.
3. End-of-Year Roompicks
  1. End-of-Year Roompicks will be occur between three days after the postings of the general OC pick order and three days before the actual OC picks.
  2. All members entering must notify the Secretary and draw a card.
  3. A master list ranking all those who entered roompicks will be posted at least two days before roompicks start.
  4. Starting at the top of the list, moving down, eliminating people and cycling through the list as many times as is necessary, the person whose turn it is to pick may pass, or, if they can produce the necessary roommate(s), pick any room of Lloyd housing, on-campus or otherwise, subject to the following constraints:
    1. The first time through the list only non-doubles can be chosen. N-person off campus houses may be selected by N people as a whole. If no group of N people wishes to select the house together, the house shall be broken up into N-person rooms as designated by the Housing Office. If affiliated Off-Campus spaces remain open after On-Campus has filled, then Off-Campus picks will resume with the first person who had not yet had an opportunity to pick after On-Campus filled.
    2. Between the first and second times through the list, UCC's and others who are guaranteed a spot on campus must declare their roommates. See (2.e).
    3. During the second time through the list, after the number of Juniors on-campus, anticipating those from (ii), exceeds two-thirds (rounded down) of the non-SR, non-SS, non-reserved-for-FR, non-reserved-for-guaranteed-Excomm people spots on campus, until the list is cycled through again, no Junior, except from (ii), may use their pick to pick on campus.
    4. The incoming UCC may set limits on the number of new students and upperclassmen living in each alley prior to the roompick. If they fail to set such limits, there shall be no restrictions placed on the number of upperclassmen and new students required to live in each alley.
    5. At their turn to pick, anyone may declare a "Frosh" as a roommate, subject to the following constraints:
      1. When picking a "Frosh" as a roommate, you may be forced to enter Beginning-of-the-Year Roompicks.
      2. If after the last on-campus room has been picked, the parity of declared "Frosh" Roommates does not equal the parity of the expected number of FR, the last person to declare a "Frosh" roommate will not be allowed to do so, and must find a Upperclassman roommate, use his pick to pick off campus, or pass (giving up his room).
      3. At most one person may declare a "Frosh" roommate, and only in cases when parity is odd. This person will pick after SuperSeniors in the roompick order.
    6. Before each Pick, a check will be made both to check alley lockouts and to ensure that there are enough rooms available for those guaranteed a room in (2.e). Once there are just enough rooms remaining for those guaranteed a room in (2.e), then the pick will continue down the list, allowing only those mentioned in (2.e) to pick rooms this time through the list.
  5. Changes during the Summer
    1. For changes that occur before the Beginning-of-Year Roompick, the picking order is the same as it was for the end-of-year roompick.
    2. If an undeclared single is created during the summer, the occupant of the room must accept any available roommate or the room will be entered into roompicks at this time.
    3. If a room is completely vacated or the expected number of FR decreases by two or more, the subsequent vacancies are entered into roompick.
    4. If the change in the expected number of FR decrease by an odd amount, then if there are still declared "Frosh" roommates, the last person to have picked such must accept any available roommate or they (and a room) will be entered into roompicks at this time.
    5. The roompick shall proceed as in D above with all the restrictions applying.
4. Beginning-of-the-Year Roompicks
  1. All Freshmen picked into the House and all Upperclassmen with "Frosh" roommates are entered into this roompick and must draw a card. No other upperclassman may enter these roompicks except in the case of unanticipated vacancies in Lloyd Housing.
  2. Procedure
    1. The Secretary will compose and post a master list of picking order.
    2. Starting from the top of the list and working down until all spots are chosen, the person whose pick it is may pass and be moved to the bottom of the list, or, if they can produce a roommate, pick a room.
    3. If all the remaining people on the list have already passed, they may be forced to room together.
5. Summer Roompicks
  1. Rules for Summer roompicks shall be listed in descending priority. In the event that a conflict occurs among summer roompick rules, the Secretary shall make a ruling which is consistent with Institute requirements.
  2. The Secretary shall ensure a sufficient number of non-freshman rooms is available for summer storage.
  3. A pair which consists of at least one settler shall have priority over a pair which consists of at least one squatter, both of which have priority over other pairs or singles.
  4. Rules 2a through 2d shall govern the order of roompicks with the addition that recently graduated seniors shall pick higher than rising seniors.
6. Other Roompicks
  1. Roompicks will be held within two weeks of the beginning of every term as well as within two weeks of the opening of a vacancy in Lloyd Housing or Lloyd-affiliated housing. The Secretary will inform the House members of the available spots within the House and off-campus affiliated housing.
  2. All members wishing to enter roompicks must inform the Secretary at least one day prior to the roompick.
  3. All members entering the roompick retain squatter's rights to their current room, so long as they have a roommate, but the room is entered into the roompick.
  4. All members living in undeclared singles must accept any available or enter roompicks.
  5. If the number of people entering picks is less than the number of spots available, the appropriate number of singles will be created. Procedure:
    1. The Secretary will compose and post a master list of picking order.
    2. Starting from the top of the list and working down until all spots are chosen, the person whose pick it is may pass or, if they can produce the necessary roommate(s), pick a room. Alternatively, if the number of available spaces exceed the number of people who have not yet picked, then the person may pick a room alone.
  6. Roommate swaps and/or room swaps may occur at any time, at the request of all participants, without a roompick; with the approval of the Secretary.
  7. If, at the time of a roompick there are people holding declared singles and the number of people that wish to move on campus as doubles is greater than the number of vacancies due to undeclared singles and/or unoccupied rooms, then some of the peopl e holding declared singles prior to the roompicks may have them "undeclared" subject to the following conditions.
    1. If only one individual of a particular gender holds a single prior to a roompick, and that single is a declared single, then that single can not be undeclared as a result of that roompick. The holder of the single need not enter the roompick.
    2. All other holders of declared singles must enter the roompick.
    3. The single with the lowest pick and the single of the same gender with the next lowest pick each have the opportunity to find a roommate and exercise squatter's rights with their current room. Should neither of them do this, these two individuals shall room together and a double shall be brought on campus. If one of these individuals finds a roommate, he/she leaves the roompick and this process is repeated as necessary. If at any point there is only one single remaining of a given gender, that single remains declared and is removed from the roompick.
    4. If singles are forced to pair together, they may exercise squatter's rights with the room either single occupied before the roompicks, or they may pick from the available rooms in the roompick at their turn to pick.
    5. No person shall lose a declared single in order to give someone else a declared single, nor shall any singles be undeclared in a roompick that results in new singles being declared.
    6. No individual shall be forced off-campus as a result of their single becoming undeclared unless they are unwilling to find or accept a roommate.
7. The Secretary
reserves the right to interpret these rules at his/her discretion.